The Multi-Purpose Deposits menu is used for making loan repayments, buying of shares, savings deposits and stationary payments. These transactions can be done concurrently.
How to make a Multi-Purpose Deposit
To make a multi purpose deposit you go to Cash->Multi-Purpose Deposits and a screen that looks as follows appears:
Client Code: Enter the code of the client making the multi purpose deposits or click on the Choose command button to select the client from the list that is displayed, e.g., "KA/I/000001".
Select the type of client to report on from the available radio buttons, e.g., "Individual Client".
Click on the Next command button to continue. a screen like the one below will appear:
Date: Enter the date of transaction in the date text field, e.g., "03/04/2013".
Voucher: The voucher field will automatically be populated, e.g., "0000000035" if you have configured the voucher numbers to be the same as receipt numbers at System configuration->Receipts->General Settings.
Transaction type: Select from the drop down box the type of transaction, e.g., "Cash Transaction" and select the cash account that will be involved in this transaction, e.g., "Cash Till 1".
Savings Product 1 & Savings Product 2: Select from the drop down box the savings product to which a client would like to make deposits, e.g., "Free Savings" and "Pension Savings".
If a client only has one savings product then there is no need to select a second savings product. Only select the single savings product held by the client.
No. of Shares: Enter the number of shares that a client is purchasing, e.g., "15". The value of each share appears in a read only red background, e.g., "2,000". This should have been set at Shares->Register of currents share values. The Value of shares purchased will automatically be displayed, e.g., "30,000". (This is also read only).
Amount: Free Savings. Enter the amount of money that a client is depositing for the first savings product selected, e.g., "50,000".
Amount: Loan Guarantee Savings. Enter the amount of money that a client is depositing for the second savings product selected, e.g., "100,000".
The savings products displayed here will depend on what was selected under Savings Products 1 & 2.
Stationery Paid: Enter the amount charged on clients transactions.
Loan Repayments: This section displays the details of loans taken by the client. Enter the amount of money that a client is repaying for a loan, e.g., "8,000". This amount is entered in the Repayment Column (i.e yellow column). In case there is no loan repayment to be made, then the Loan repayment column must have a zero in it. The amount repaid for the loan will appear as read only in the Loan Repayments textbox, e.g., "8,000".
Total Paid: This will automatically show the total amount paid for all the transactions done, e.g., "188,000".
The user should make sure that he/she actually knows the breakdown of the money that a client is paying, if the client is giving a block figure.
Click on the Save command button. A pop up information screen will appear having the message “Transactions will be posted to the account. Do you want to Continue”. Click on the Yes command button to have the deposits saved and posted to the various accounts.
Lets look at some of the reports to see whether the deposits have been posted to their respective accounts:
When you look at 03/04/2013, it can be seen that there was a loan repayment of 8,000, i.e., 3,384.62 (Principal) + 4,615.38 (Interest). This shows that the transaction was posted.
You can as well as use the breakdown per account menu to look at all the above transactions.
